PART-TIME ADMINISTRATION OFFICER (HYBRID)
THE COMPANY
CALI Centres – Care and Learn Ireland is an exciting new initiative
providing a Learning Day Service for young adults with severe to
profound disabilities. CALI has created a unique environment to help
these young adults continue their learning and with the support of a
multidisciplinary team to reach their full potential. At CALI Centres
we are passionate about Challenging Thinking, Creating New
Expectations and Transforming Lives.
THE ROLE
The part-time Administration Officer ( * Hours
per week) will report and provide administrative support to the
manager and other staff of CALI. The post holder is responsible for a
wide range of general administrative and office duties including
managing purchasing and receipt of invoices, the development and
update of policies and procedures and reporting to funders and
regulators. The position is based in our office in Wicklow. Working
from home two days per week is possible after the induction period.
The days of work are Tuesday to Friday (inclusive) for 7.5 hours per
day. Tuesday and Friday are on-site office working days. Wednesday and
Thursday may be work from home.
KEY RESPONSIBILITIES
POLICIES & PROCEDURES
* Update current policies, procedures, and standards in consultation
with the manager, Board and Board Sub-committees.
* Develop and draft new policies, procedures and standards as
required in consultation with the manager, the Board and Board
Sub-committees.
* Regularly monitor and review the implementation of policies and
procedures.
* Support CALI to keep abreast of any changes in best practice,
training, or regulatory policies.
FINANCIAL
* Arrange purchasing of office, service and non-service supplies.
* Match invoices to purchases and forward to the bookkeeper.
* Record and track fundraising, member subscriptions and
miscellaneous income.
* Record and track employee hours, holidays, expenses etc. + forward
to payroll monthly.
* Manage petty cash.
FUNDING ADMINISTRATION
In conjunction with the manager,
* Prepare applications to major funders as required.
* Prepare HSE Service Arrangements and other funder agreements as
required.
* Prepare and return reports to funders as required.
REGULATION
In conjunction with the manager,
* Prepare reports for regulatory authorities as required.
* Support CALI in the implementation of the Governance Code.
* Ensure CALI meets all other regulatory requirements.
DONOR
* Develop and maintain contact database.
* Organise mailings and other communications with donors as
required.
* Organise and manage events e.g. fundraising events.
* Acknowledge all donations through written communications.
GENERAL
* Provide day-to-day administrative support for the manager, Board &
Board Sub-committees.
* Maintain the * email address.
* Ensure all inquiries are dealt with in a prompt and efficient
manner.
* Act as point of contact for complaints, compliments, and feedback.
* Always maintain open communication with both management and staff.
* Organise and attend meetings as required.
* Ensure confidentiality of documents and records in line with GDPR
requirements.
Please note that this is not an exhaustive list. CALI is a small but
busy organisation. The post holder will be expected to be comfortable
multitasking, be flexible in their duties and undertake all other
tasks assigned to them by the manager and the board.
PERSON SPECIFICATION
ESSENTIAL
* Strong numeracy, English writing, composition, and literacy
skills.
* Highly organised individual with ability to manage own time and
multi-task.
* Experience of managing purchases, invoices, and cash.
* Skills & experience in project planning and/or event management.
* Experience of developing policies and procedures.
* Track record of report and letter writing.
* Experience of undertaking a wide range of administrative tasks.
* Competent in use of MS Office programs especially Word & Excel.
ADVANTAGEOUS
* Experience of reporting to funders.
* Experience of working in a voluntary/charitable organisation.
* Good communication skills.
* Experience of working with databases.
TERMS
* This position is that of a 9-month fixed term contract, however
there may be a possibility of extension subject to company
requirements.
Salary € *, * -
€ *, * pro rata.
TO APPLY:
Please apply by emailing CV and cover letter to **Apply on the
website**.
Closing date: *th of May **Apply on the
website**
CALI is an equal opportunities employer.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
